Dataflor BUSINESS

Industry Software for Digital Planning, Construction, and Billing

From the initial estimate to the final invoice: BUSINESS connects the office, the construction site, and billing in a single, integrated system—with digital workflows, AI support, and clear figures for confident decision-making.

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Quotes and invoices take too long
Cost estimates are too often based on experience rather than actual figures
Project information is scattered across folders, emails, or Excel spreadsheets
Resource planning is confusing
Data from the construction site arrives too late at the office
There are no interfaces to financial accounting, CAD, or apps
Documentation and billing must be legally compliant

All in One System

Using Artificial Intelligence from Cost Estimation to Final Billing

BUSINESS provides end-to-end digital mapping of the commercial and organizational processes for your projects. Once data is entered, it is available throughout all project phases—from cost estimation and construction site management to documentation, post-project cost analysis, and final billing.

AI-powered features take the burden off time-consuming tasks. The AI cost estimator uses your own bid specification data, identifies recurring line items, and generates transparent cost estimates. In the digital inbox, documents and invoices are automatically recognized, relevant information is extracted, and items are assigned to the appropriate processes.

This allows you to reduce manual data entry and duplicate work, find information faster, and manage your projects more cost-effectively based on reliable data.

Digital Planning

Make well-founded calculations. Prepare realistically.

With BUSINESS, you can create quotes, calculate service costs, factor in budgeted costs, and plan resources. Consistent master data for addresses, materials, and services ensures that your projects are set up correctly from the start.

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Digital Construction

Organize construction sites. Keep information up to date.

During execution, you keep track of projects, resources, documents, and processes. With Construction Site Manager, Construction Files, Digital Inbox, and Dataflor apps, information gets where it’s needed—to the office, the construction site, or the site management team.

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Digital Billing

Faster billing. Clear documentation of services.

BUSINESS supports you with progress and final invoices, cumulative billing, post-project costing, and target-actual comparisons. Interfaces to DATEV, financial accounting, GAEB, and CAD ensure seamless digital workflows.

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Greater Transparency

All key project, resource, and document data is available in one central location.

Less duplication of effort

Data is entered once and reused in multiple process steps.

More Accurate Estimates

Budgeted costs, overhead, and post-project cost analysis help evaluate projects from a financial perspective.

Faster Billing

Services, schedules, quantities, and documents are available earlier and in greater detail.

Modular and expandable

BUSINESS grows with your needs—from entry-level solutions to comprehensive ones.

Future-proof

GoBD, data protection, e-invoicing, REB, DATEV, GAEB, and CAD and BIM integration are supported.

Features and Highlights

Digital Inbox

Automatically Process E-Invoices and Documents

With the Digital Inbox, you can bring structure to your incoming documents. E-invoices, PDFs, paper documents, and photos are centrally captured, automatically recognized, and transferred into digital workflows. This means invoices, delivery notes, quotes, and other documents no longer end up scattered across email inboxes, stacks of paper, or folders—instead, they go directly to where they can be processed further. Responsibilities, reviews, and approvals can be clearly mapped out. AI-powered recognition helps extract relevant information from documents and make it available for further processing. This saves time on data entry, reduces errors, and speeds up business processes.

Try the Digital Inbox free for 30 days. After that, you’ll pay a one-time setup fee of €99.00 plus a monthly fee of €49.00 per client. Optional directory monitoring costs €9.90 per month. Page packages for e-invoices and AI text recognition are available starting at €80.00. All prices exclude VAT.

Construction File

Manage documents centrally and find them anytime

With the Dataflor Construction File, you can keep all project-related documents under control. Quotes, invoices, emails, photos, plans, reports, and external files are stored centrally and organized into the appropriate projects, clients, or stakeholders.

Automatic tagging reduces the effort required for filing. At the same time, full-text search ensures that documents can be found quickly—even when only specific details are known.

This creates a standardized digital document structure that multiple people can access simultaneously. This facilitates collaboration between the office, project management, and the construction site and supports GoBD-compliant document processes.

Cost Estimation & Quote

Calculate with certainty instead of relying on gut feelings

With BUSINESS, you can create financially viable proposals based on well-maintained master data, markups, and key performance indicators. Depending on the project, you can use a quick estimate or a detailed preliminary calculation.

Planned costs, as well as material, labor, and equipment costs, can be reliably factored in. The AI calculator identifies recurring items based on your own bid specifications and provides transparent cost estimate suggestions. This saves you time and reduces potential errors.

Post-project analysis and target-actual comparisons show whether projects are proceeding as planned. Insights gained from variances are directly incorporated into future proposals.

DATEV Interface & Financial Accounting Integration

Share financial data digitally instead of entering it twice

With the DATEV interface and financial accounting integration, you can connect BUSINESS to your financial accounting system or your tax advisor’s system. Posting data, documents, master data, and payment information can be transferred digitally and processed further.

This reduces manual data entry, prevents input errors, and speeds up business processes. At the same time, invoices, payments, and open items remain easier to track.

Document images and information relevant to bookkeeping can also be transferred in a structured manner. This transforms collaboration with tax advisors and financial accounting into a seamless digital process.

Construction Site Manager

Plan Resources and Manage Construction Sites Effectively

With the Construction Site Manager, you can plan staff, equipment, and projects in a graphical overview. Assignments can be easily organized, rescheduled, and adjusted. This way, you can always see who is scheduled where and when, and which resources are still available.

Changes to the schedule become visible more quickly. Conflicts, bottlenecks, or overlaps can be identified early and avoided. Absences from the Personnel Manager can also be incorporated into the schedule.

When used in conjunction with the TEAM app, assignment information is forwarded directly to employees. This way, everyone knows where they’re assigned, what tasks are pending, and what information is important for the next workday.

Human Resources Manager

Easily Manage Absences and Availability

With the Personnel Manager, you can keep a clear overview of vacation, sick leave, training, and other absences. Times can be easily recorded, scheduled, and analyzed.

The graphical overview shows at a glance which employees are available and where absences overlap. This simplifies scheduling and provides a reliable foundation for project planning.

Through the TEAM app, employees can submit vacation requests digitally. Managers process the requests directly in BUSINESS. Approved vacation times are automatically transferred to the Personnel Manager and can also be shared as calendar entries.

Individual user permissions determine which information is visible to which people. This ensures that HR processes remain clearly organized, consistent, and compliant with data protection regulations.

BUSINESS grows with your needs

BUSINESS easy

Getting Started with Digital Business Processes

For smaller businesses that want to professionally organize quotes, orders, and billing.

BUSINESS Pro

Greater Clarity for Expanding Operations

For companies that also want to use a construction site account, digital construction files, and structured project processes.

BUSINESS xpert

The Complete Package for Demanding Requirements

For larger or more complex organizations with financial accounting integration, CAD connectivity, and expanded process requirements.

Yes. BUSINESS has a modular design and can be expanded step by step—without having to switch systems.

Yes. Existing processes and data can be integrated via interfaces such as DATEV, GAEB, CAD/BIM, DATAnorm, or CSV.

Yes. BUSINESS supports digital document workflows, e-invoices, audit-compliant filing, and GoBD-compliant retention.

Yes. When used in conjunction with the Dataflor apps, information, times, daily reports, and documents can be accessed or entered on mobile devices.

Yes, when used in conjunction with the cloud-based Dataflor solution myDataflor and the integration of BUSINESS with BUSINESS web, projects, specifications, and addresses can be synchronized and edited between the two systems.

From small businesses to larger organizations: With easy, pro, and xpert, there are different entry points and options for expansion.

In BUSINESS, AI is particularly helpful in situations where large amounts of data are processed or recurring tasks are performed. This includes the automatic recognition of documents in the digital inbox and the AI calculator, which provides transparent suggestions for recurring items based on the user’s own specifications. The decision remains traceable and is ultimately made by the user.